Insider Tips for Getting the Most from Your Booking System

Having a meeting room booking system makes it easy to book spaces for meetings, but are you getting the most out of it? Here are some simple tips to help you use your booking system and keep everything smooth. With help from Evig, an audio video solution provider, let’s dive into some insider tips!
Book Early to Get the Room You Need
Booking early is a simple way to ensure you get the room you want. Meeting rooms fill up fast, especially in busy offices. With a meeting room booking system, you can see open slots and grab a spot ahead of time. If you know about a big meeting coming up, book as soon as possible. This way, you avoid last-minute stress.
Always Check the Schedule First
Before you head to a room, always check the schedule in the meeting room booking system. It’s the best way to avoid any mix-ups. Sometimes, rooms look empty but are booked soon. With a quick check, you’ll know if a room is free and can save yourself a walk across the office.
Use the “Check-In” Feature
Some meeting room booking systems, like the ones from Evig, an audio video solution provider, let you check in when you arrive. This feature tells others that you’re there and using the room. If you don’t check in, the system might think the room is free, which can lead to confusion. Make it a habit to check in—it keeps things clear and easy for everyone.
Cancel a Room if You Don’t Need It
If you book a room but don’t end up needing it, remember to cancel the booking. Canceling frees up the room for others to use, which helps everyone in the office. It’s quick to do in the meeting room booking system and lets others find space without trouble.
Keep an Eye on Equipment
Sometimes, equipment in meeting rooms needs fixing. If you spot something that’s not working, like a screen or a speaker, report it using the booking system. The Naso Room Manager from Evig lets you report issues on the spot, so they get fixed fast. This way, every room stays ready to use.
Pick the Right Room Size
Choose a room that fits the size of your meeting. Small meeting? Book a smaller room so larger groups can use the bigger ones. A meeting room booking system shows available rooms, so picking the right one is easy. It’s a small step that helps keep things fair for everyone.
Use Extra Features to Make Booking Simple
Many booking systems have extra features to make booking easier. For example, the Liso Room Manager from Evig shows more info when you get close, helping you see room details without touching anything. Both Liso and Naso systems work with Google Workspace and Microsoft Office, making connecting to your office tools easy.
Set Simple Rules for Everyone
To keep the system working smoothly, set some simple rules. For example, encourage everyone to cancel rooms they don’t need and to check in on time. Straightforward rules make it easy for everyone to use the booking system and avoid any mix-ups.
Why Choose Evig’s Systems?
Evig, the audio video solution provider in Dubai, offers meeting room booking systems that simplify life. With clear schedules, simple booking, and tools to keep track of rooms, Evig’s systems, like Liso and Naso, are perfect for any office. They’re user-friendly, and help teams stay organized without extra work.
Final Thoughts
A meeting room booking system is a great way to keep an office organized. With a few simple tips and the right tools, like those from Evig, an audio video solution provider, meeting room management can be smooth and stress-free. Just remember to book early, check schedules, and make the most of your system—you’ll be set for hassle-free meetings every time!